All Basic plan core features are included. Checkout, catalog, sales reports, customers, locations, staff access, and settings remain part of your plan. Compare Basic, Premium and Enterprise.
Everything in Premium, with more operational depth
Enterprise includes the same Accounting, Invoicing & AR, Advanced Reports and Forecasting & Planning features as Premium. The full scope of all 15 included features is explained below.
The Procurement Suite requires Purchase Orders & Suppliers; both are included in this plan.
Explore PremiumAccounting
Understand where money comes from, where it goes, and how your business is performing.
What you get
- Chart of accounts organizes transactions into accounts such as cash, sales, expenses, assets and liabilities.
- Journals record accounting entries; the ledger shows activity by account. Posting rules define how supported business transactions are recorded.
- Expense records capture operating costs. A trial balance helps you review account balances before preparing reports.
- Profit and loss (P&L) shows income and expenses; the balance sheet shows assets, liabilities and equity; cash flow shows cash movements.
- Bank reconciliation helps compare your records with bank activity. Fixed assets tracks longer-lived business assets.
Example in practice
A café records ingredient purchases and utility expenses, reviews sales and costs in its P&L, then reconciles the bank account to identify entries that need attention.
Invoicing & AR
Issue bills, track amounts customers owe, and connect invoice payments with your operations.
What you get
- Customer invoices record charges. Proformas provide a preliminary invoice before the final bill.
- Credit notes reduce or correct an invoice; customer credits track amounts available for future use; AR refunds handle refunds associated with receivables. AR means accounts receivable: money customers owe you.
- Invoice templates let you prepare the customer-facing invoice format. Customers or staff can use an invoice number to pay at the kiosk.
- Booking-system integrations and webhooks support exchanging invoice-related information with a connected booking system. Webhooks notify another system when supported events occur.
Example in practice
A resort booking system creates an invoice in POSIBLI and keeps the invoice reference. At checkout, staff finds the bill using its invoice number and takes payment. The integration can pass supported updates back to the booking system.
Advanced Reports
Look beyond sales totals to understand profitability, stock value and inventory differences.
What you get
- Profitability reports and Executive Summary help you review business performance and the figures that need attention.
- Inventory Valuation shows the value of stock; Inventory History shows recorded stock movements.
- Reconciliation & Consumption Analysis compares stock records and consumption to help investigate differences.
- BOM Cost & Margin reviews the cost and margin of items made from a bill of materials (BOM), the list of ingredients or components needed to make an item.
- Inventory Loss & Variance highlights stock losses and differences for further investigation.
Example in practice
A print shop reviews paper movements, printing consumption and counted stock. It uses reconciliation and loss reports to investigate an unexplained shortage, then reviews margins to see how material costs affect profitability.
Forecasting & Planning
Use demand patterns to prepare stock decisions before you run short or hold too much.
What you get
- Demand forecasts estimate future demand from available business data.
- Seasonality helps you account for recurring changes in demand.
- Reorder recommendations suggest replenishment needs; transfer recommendations help plan stock movement between locations. These recommendations support a decision rather than guaranteeing future demand.
Example in practice
A school-supply store reviews seasonal demand ahead of the school opening. It uses reorder recommendations to plan purchases and transfer recommendations to decide which branch needs more notebooks.
Job Orders
Manage work that combines tasks, materials, labor and other costs.
What you get
- Create job orders and organize their tasks, required materials, labor and costs.
- Templates provide a reusable starting point for recurring jobs.
- Job-order invoices connect the completed or billable work to customer charges, with kiosk job-order payments available.
- My Job Orders gives staff a view of their job orders.
Example in practice
A print shop creates a binding job, lists paper and cover materials, records labor and costs, and follows its tasks. Staff uses My Job Orders to find the work, then the customer pays the job-order invoice at the kiosk.
Sales Orders
Handle sales that will be fulfilled later, with a managed order record from creation to payment.
What you get
- Create and edit Fulfill Later orders through the dashboard Sales Order menu.
- Approve or cancel orders as needed.
- Record deposits or full payment and create invoices for the order.
Example in practice
A customer orders 100 customized notebooks for next week. Staff creates a managed sales order, collects a deposit, approves the order, and later records the remaining payment and invoice.
Loyalty Campaigns
Give customers reasons to return and keep reward activity traceable.
What you get
- Create loyalty campaigns and use leaderboards to show campaign rankings.
- Track earned and used points in the points ledger.
- Manage rewards and point adjustments.
- Allow points redemption at the kiosk.
Example in practice
A café runs a loyalty campaign with a drink reward. Customers build points over repeat visits and redeem them at the kiosk. Staff reviews the points ledger when a customer questions a balance.
Inventory Counts
Compare physical stock with recorded quantities through a controlled counting workflow.
What you get
- Start a count and perform the physical counting work.
- Submit the count for review and approval before posting it.
- My Inventory Counts helps staff find their counting assignments.
- The start / perform / submit / review / approve / post workflow separates counting from the final stock update.
Example in practice
A bookstore assigns shelf counts to staff. They submit counted quantities, a reviewer investigates differences, and an approver authorizes posting the count.
Stock Adjustments
Record stock corrections with a reason and an approval trail.
What you get
- Create stock adjustments and specify the reason for the change.
- Use approval and posting to control when an adjustment affects stock.
- Reverse an adjustment when it needs to be undone.
Example in practice
A shop finds damaged items that can no longer be sold. Staff records an adjustment with the damage reason, obtains approval, and posts the reduction. An incorrect adjustment can be reversed.
Production & Conversions
Record how materials become finished goods or how existing stock changes form.
What you get
- Produce items using their bill of materials, linking the output to its required components.
- Inventory conversions support transforming or repackaging stock.
- Record productive or internal consumption of materials.
Example in practice
A bakery records production of bread using its ingredient BOM. A store can also convert a bulk pack into individual saleable units, while recording materials used internally.
Purchase Orders & Suppliers
Organize supplier purchasing and record the stock you receive.
What you get
- Create purchase orders to document what you intend to buy.
- Record receiving against purchases.
- Maintain supplier records and supplier scorecards to review supplier performance.
Example in practice
A restaurant creates a purchase order for ingredients. On delivery, staff records what was received and reviews supplier records and scorecards when deciding whom to order from again.
Procurement Suite
Coordinate purchasing requests, supplier selection, bill checking and payments.
What you get
- Departments and requisitions organize who needs a purchase and what they are requesting.
- RFQs (requests for quotation) and quotations support collecting and comparing supplier offers.
- Supplier invoices and three-way match help compare the purchase order, received goods and supplier bill before payment.
- Budgets help track purchasing against planned spending.
- Purchase returns, supplier credits and payments handle the financial follow-through of a purchase.
- The procurement dashboard and reports provide visibility into purchasing activity. Requires Purchase Orders & Suppliers, which is also included in Enterprise.
Example in practice
A hotel department requests supplies. Purchasing collects quotations, selects a supplier and issues a purchase order. After receiving, the team compares the order, delivery and invoice, handles any return or credit, and records the supplier payment.
Sales Requests (B2B)
Respond as a supplier when a connected business buyer sends a purchasing request.
What you get
- Quote on RFQs from buyers that link your store as a supplier.
- Fulfill purchase orders from those linked buyers.
- This workflow covers buyer-to-supplier requests, alongside your own purchasing workflows.
Example in practice
A school links a supply store as its supplier and requests a quotation for classroom materials. The store quotes on the request and fulfills the school’s resulting purchase order.
Transfer Orders
Track stock moving between locations and check that the receiving location gets the expected quantities.
What you get
- Create transfer orders to move stock between locations.
- Record dispatch at the sending location and receipt at the destination.
- Handle discrepancies when received quantities differ from dispatched quantities.
Example in practice
A warehouse sends 50 boxes to a branch. The branch records receipt of 48 boxes, so the two-box discrepancy can be investigated against the transfer record.
Warehouse
Organize physical storage and the steps that prepare goods for delivery.
What you get
- Fulfillment covers picking items, packing them and dispatching the shipment, including labels.
- Putaway records placing received stock into storage.
- Storage bins identify where items are held.
- Quarantine supports separating stock that needs attention before it is used or fulfilled.
Example in practice
A warehouse receives cartons and puts them into storage bins. Staff picks items for an order, packs and labels the shipment, then dispatches it. Goods requiring inspection are kept in quarantine.
See Enterprise in your business
Ask the Xybersoft team to demonstrate the features that match your workflow and discuss subscription pricing.
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